It is finally a reality, a small change for the better, and we renewed and got ours - the United States Coast Guard (USCG) Certificate of Documentation (COD) valid for 5-years.
Delivery Time and Cost
- 26 days - Time from COD Renewal request to US delivery.
- 41 days - Time from COD Renewal request to delivery in Philippines
- $200.05 - Total cost. COD Renewal Fee of $130.00. United States Postal Service (USPS) Express Mail International Fee of $67.85. Philippines Presentation to Customs Charge of 112 pesos (US $2.20).
Timeline of USCG COD Renewal and Delivery
- 13 March 2019 - COD Renewal Request Submitted to NVDC by Email.
- 27 March 2019 - COD Renewal Fee of $130.00 Posted to Credit Card
- 3 April 2019 - Official Issue Date As Printed On COD
- 5 April 2019 - COD Renewal Indicates Finished on NVDC website
- 9 April 2019 - COD Renewal Received at Mail Forwarder, St. Brendan's Isle, Florida
- 10 April 2019 - Sent To Philippines By USPS Express Mail International
- 14 April 2019 - Arrives in Manila, Philippines
- 24 April 2019 - Physical Receipt of COD Renewal in Naga City, Cebu, Philippines
What is a USCG COD? In its most simplest form, a USCG COD serves as both a registration document and functions as a title of ownership of a vessel. Per the National Vessel Documentation Center (NVDC) website FAQs: "Vessel documentation is a national form of registration. It is one of the oldest functions of Government, dating back to the 11th Act of the First Congress. Documentation provides conclusive evidence of nationality for international purposes, provides for unhindered commerce between the states, and admits vessels to certain restricted trades, such as coastwise trade and the fisheries."
Is a USCG COD mandatory? No. As a recreational vessel there are multiple registration options available to freely choose from - state registration, USCG registration, or foreign country international registration. Each form of registration has its advantages and disadvantages, so one needs to compare and make a choice. We choose USCG registration, but seriously considered foreign international registration to avoid the US based bureaucracy and regulatory annoyances. Barring the hassles of initial USCG registration that we experienced, having to renew it annually each year is another big inconvenience - especially if your located outside of the US.
USCG COD Legalities. With USCG COD registration comes the requirement to be in-compliance with "ALL" the legally, enforceable by law, US regulations. Owning a recreational vessel is not that much different than other forms of transportation, as each form of transportation has its own plethora of legal requirements; and ignorance of the law is not an excuse for noncompliance.
In regards to the USCG COD, a notable legal requirement listed in the Electronic Code of Federal Regulations (e-CFR) is section 46 CFR 67.313 - "Requirement to have Certificate of Documentation on board. (a) The person in command of a documented vessel must have on board that vessel the original Certificate of Documentation currently in effect for that vessel." This legal requirement means if you do not have a VALID and ORIGINAL COD on board your vessel, you are prohibited by law from operating your vessel. So prior to the passage of the Coast Guard Authorization Act of 2018 (Section 512), signed into law Tuesday, Dec. 4, 2018 which authorized the 5-year validity of the COD, a documented vessel owner had to renew the COD annually every year. What makes this inconvenient, especially for a vessel outside of the US, is the amount of time for the NVDC to issue it, postal delivery time to a US address, and then the amount of time and cost for the delivery to a foreign country.
Our 2019 USCG COD Renewal Process.
We first went to the National Vessel Documentation Center (NVDC) website and downloaded and reviewed the new submission requirements contained in a PDF file titled, Certificate Of Documentation Application For Renewal (NVDCINST 16713). The instructions were pretty clear - the online Pay.gov website was to be used ONLY for a 1-year COD renewal; the 5-year COD renewal required the submission of approved USCG forms available on their website.
We downloaded the following PDF files from the NVDC Instructions and Forms webpage.
We easily filled out the CG-1280 Renewal of Certificate of Documentation form in a few minutes - it has detailed instructions printed right on the form.
When we filled out the CG-7042 Credit Card Form, we followed the requirements identified in the PDF file titled, Certificate Of Documentation Application For Renewal (NVDCINST 16713). On the CG-7042 form, in section L. INDICATE SERVICE REQUIRED, we checked the block "Application for Renewal $26.00". We also checked the block "Other" and filled in the entry fields as follows: Other __2-5 YEAR RENEW__ Amount $ 104.00_. This results in block I. AMOUNT OF CHARGE being filled in as $130.00. The rest of the form CG-7042 was filled out as required.
Both filled out forms, CG-1280 and CG-7042, were scanned and made into an single PDF file. This PDF file was attached to an email and sent to the NVDC at email address NVDC.PDF.FILING@uscg.mil per the instructions in PDF file, Filing of Instruments via .pdf/Fax/Mail.
The COD renewal was submitted by email on Wednesday, 13 March 2019 2:57 PM local Philippine time.
Selection of the NVDC Case Processing Report, available on the bottom of the home page of the NVDC website revealed about a 3-4 week back log existed on renewal submissions before ours might be acted upon - we checked the updates to this report weekly. The next day we also verified NVDC receipt of our submission by selecting from their main webpage the Paperwork Status Inquiry, then Work Packet Search, which displays the NVDC Work Packet Search Page. On this webpage, we entered our Official Number: 600692 and selected the Search option which displayed confirmation our renewal submission was received on 13 March 2019 as indicated in picture below.